4.2 District Committee Member (DCM)

4.2.1 Qualifications

  • The DCM must have served as a GSR and be elected by the GSRs.
  • Refer to “The AA Service Manual” Chapter 3 for additional recommended qualifications.

4.2.2 Responsibilities

  • Essential
    1. Prepare an Agenda for each District Meeting
    2. Chair each District Meeting
    3. Attend each Area Quarterly and report to GSRs
    4. Attend Area Assembly
    5. Attend Pre-Conference, Delegates Report, and Pre-Assembly
    6. Maintain this District Handbook. At the end of his/her rotation DCM presents up to date copies to incoming GSRs and district Trusted Servants.
    7. Arrange for yearly District Inventory (*09-1990b)
    8. Submit to the Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)
    9. Possess of a set of keys to the District literature closet located at NW (*06-2005)
  • Highly Recommended
    1. Refer to the “The AA Service Manual” Chapter 3 section entitled “Duties”
  • Recommended
    1. Hold a GSR orientation for new GSRs at beginning of the rotation.
    2. Coordinate with Other DCMs to plan Pre-Conferences, Delegates Reports, and Pre-Assemblies.
    3. Attend District standing committee meetings to keep in touch with their needs
    4. Make copies of Wash. Area Handbook for all groups and committees.

4.2.3 Position Guidelines

  • Refer to “The AA Service Manual” Chapter on the DCM.

4.2.4 Allowable Expenses

  • All necessary expenses to perform responsibilities up to $720 per year (07-1994A) including;
    1. DCM gas/mileage expenses reimbursed at current IRS standard rate for business travel (*03-2001a)
    2. Actual Expenses (food, lodging) for travel to:
      • * Area Quarterlies (*03-1990c, 12-1990b, 06-1991a, 09-1991c)
      • * Area Assemblies (*09-1981c) Maximum of $200 (*09-1991c)
    3. Maximum of $250 for DCM to go to Pacific Regional Forum or PRASSA each year. (*09-1994b)
    4. Costs of printing, photocopying, and mailing as needed. (*03-1999d)

4.3 Alternate DCM and Gratitude Banquet Chair (*02-1994d)

4.3.1 Qualifications

  • SAME AS FOR DCM

4.3.2 Responsibilities

  1. Organize and have a potluck Gratitude Banquet (GB) once a year (*01-1988b, 11-1981i, 02-1998c) ask the groups to donate hams, Roast Beef and Turkeys for GB. (*09-1993c)
    Include a speaker meeting as part of the Gratitude Banquet (*09-2005)
  2. Maintain the GB Bank account (*11-1999a) and try to make GB self-supporting. (District will cover expenses in excess of seed money for GB as needed) (*07-1992b)
  3. Host a Service workshop/potluck on an "as needed" basis. (*06-2001a)
  4. Submit to the Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)

4.3.3 Position Guidelines

  • Refer to “The AA Service Manual” Chapter 3.
  • All District Committee representatives are a valid voice for their Group's conscience in matters affecting the committee and it's function. (*01-2001b)

4.3.4 Allowable Expenses

  1. Actual Expenses (gas, food, lodging) for travel to July Quarterly each year. (*07-1992a)
  2. Costs of printing, photocopying, and mailing up to $15 to inform the fellowship about workshops. (*02-1990c)
  3. Travel Expenses for workshop guest speaker (*03-1999b)

4.4 Treasurer

4.4.1 Qualifications

4.4.2 Responsibilities

  1. All monies for literature and other committee expenses go through the Treasurer and have separate accounting, except for the Gratitude Banquet. (*02-1992b)
  2. Treasurer prepares a report for distribution at each district meeting at the meetings. (*09-1981d) The report shows expenses by committee and contribution sources. (*03-1999a)
  3. Any funds at the end of each quarter over the prudent reserve of $2,000 (*05-2005b) be distributed 50% to the Area and 50% to GSO. (*01-1988a, *03-1988d, *08-1992a)
  4. That the Alternate Treasurer be added on as signer at the bank. (*02-2003b)
  5. That a separate trustee account be set up, with a debit card exclusive for that account. There would be an auto transfer monthly, which would allow at no time the balance of the account to exceed the amount of the monthly web site payment. (*04-2004a)
    NOTE: This has never been done due to practical difficulties with bank regulations.
  6. District 11 has twelve accounting periods each year, coinciding with the months of the year. Each accounting period begins on the first day of each month and ends on the last day of each month. Financial records are to be kept on this basis. Monthly financial reports will be presented at the next District 11 meeting following the close of the previous month. Quarterly and annual details will be presented within this reporting scheme. (Guideline Revision 07-2009)

4.4.3 Position Guidelines

  • Refer to “AA Guidelines – Finance” (MG-15)
  • All District 11 Trusted Servants write guidelines for their positions. And these guidelines may be revised before they rotate out of office, but the first set must be approved by the GSRs within 6 months when beginning the position (*03-1989a).

4.4.4 Allowable Expenses

  • All necessary expenses to perform responsibilities.

4.5 Secretary

4.5.1 Qualifications

4.5.2 Responsibilities

  1. Attend all monthly District GSR meetings, take notes, mail minutes to all GSR’s and Committee Chairs (do not send to alternates), and keep a copy for the official District Record at Archives;
  2. Maintain the ongoing record of all District Passed Motions and all Failed Motions for the District Handbook
  3. Attend and take notes at District 11 annual Inventory, for District Record, and Archives.
  4. Submit to the Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)

4.5.3 Position Guidelines

  • All District 11 Trusted Servants write guidelines for their positions. And these guidelines may be revised before they rotate out of office, but the first set must be approved by the GSRs within 6 months when beginning the position (*03-1989a).

4.5.4 Allowable Expenses

  • All necessary expenses to perform responsibilities.

4.6 Corrections & Treatment Committee Chair (*01-1982a)

4.6.1 Qualifications

4.6.2 Responsibilities

  1. Prepare an Agenda for each C&T Meeting
  2. Chair each C&T Meeting
  3. Encouraged to attend each Corrections and Treatment Quarterly and report to Group C&T representatives (*05-1991c)
  4. Poll Group Representatives for their group conscience. (*04-1992c)
  5. Take yearly committee inventory. (*09-1990b)
  6. Submit to the Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)
  7. Support or arrange for the support for the following AA meetings:
    • * St. Joseph’s Treatment Center (*11-1981j)
    • * Detox (*04-1991b, *02-1992e)
    • * Vision Treatment Center (*03-1999c)
    • * SeaMar
    • * Men’s Jail (*11-1983k)
    • * Woman’s Jail (*11-1983k)
    • * Juvenile Detention (*11-1983k)
    • * “Lynden” DWI (Informational Meeting) (*01-1997a)
    • * Whatcom County Men’s Work Release. (*11-2000a)
    • * Visions Treatment Center. (*07-2005)

4.6.3 Position Guidelines

  • Refer to “AA Guidelines – Treatment Facilities Committees” (MG-06)
  • Refer to “AA Guidelines – Cooperating with Court, D.W.I. and Similar Programs” (MG-05)
  • All District Committee representatives are a valid voice for their Group's conscience in matters affecting the committee and it's function. (*01-2001b)
  • First Guidelines approved (*06-1983f)
  • All District 11 Trusted Servants write guidelines for their positions. And these guidelines may be revised before they rotate out of office, but the first set must be approved by the GSRs within 6 months when beginning the position (*03-1989a).

4.6.4 Allowable Expenses

  1. All necessary expenses to perform responsibilities up to $150.00 per month anything above District must approve (*05-1991b) (*06-2007a) This includes actual expenses (gas, food, lodging) for travel to Corrections/Treatment quarterlies (*01-1983a, *05-1991c, *06-1991b)
  2. District 11 converts the committees’ monthly budget to equivalent quarterly budgets. $150.00 per month =$450.00 per quarter. (*05-2007A)

4.7 Grapevine & Literature Committee Chair

4.7.1 Qualifications

4.7.2 Responsibilities

The Committee follows the guidelines as outlined in the Grapevine Workbook an in the Literature Committee Guidelines marked MG-9 from G.S.O. (*03-2000a). Exists primarily to:

  1. Educate the fellowship about A.A. Literature, related service material and how to obtain it.
  2. Maintains a comprehensive literature display consisting of items from A.A.W.S., G.S.O., A.A. Grapevine, Inc., and other A.A. Materials. Is available to take this display to various service workshops, groups and the district functions. Gives informed talk on A.A. literature when asked.
  3. Holds monthly Literature and Grapevine Committee meetings, make literature available for sale, encourages groups to have Literature and Grapevine Representatives and stresses the Grapevine as a valuable tool for groups and individual members.
  4. Sells literature to groups and maintains a select inventory consisting of items from A.A.W.S., G.S.O. that are of primary interest to the groups and other district committees.
  5. Sells literature on an individual basis so as not to be in competition with any group.
  6. Reports to the GSRs monthly on committee activities. Gives quarterly report that includes complete materials inventory and financial accounting.
  7. Attend Area Grapevine and Literature Committee meetings.
  8. Take yearly committee inventory. (*09-1990b)
  9. Submit to the Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)
  10. Make sure the DCM has a set of keys to the District literature closet located at NW (*06-2005)

4.7.3 Position Guidelines

  • Refer to “AA Guidelines – Literature Committees” (MG-09)
  • All District Committee representatives are a valid voice for their Group's conscience in matters affecting the committee and it's function. (*01-2001b)
  • The District Literature Committee give a full quarterly accounting of all inventory and finances per the District Guidelines including receipts for literature given to PI/CPC and C&T Committees.(*05-2002a)

    Inventory Guidelines:
    1. Maintain an adequate stock of all conference approved hardback and paperback books to provide for the groups’ needs.
    2. Maintain adequate stocks of the more popular pamphlets with preference given to those pamphlets needed by the other district committees. Other materials can be ordered for the groups on an as needed basis.
    3. Stamp all Books and Pamphlets with the AA hot-line number. (*???)
    4. Keep the videotapes; "Hope", "Circles, Love and Service", and "Sure Beats Sitting in a Cell" for groups or individual to use. (*01-1993c)
  • Sales Guidelines:
    1. Sell all literature to groups at the price per the GSO Catalog. (*02-1992c)
    2. Require cash or check for all orders at time of order by groups or committees. (*01-2000d)
    3. Sell individual items to members when requested, and able to do so. Encourage members to buy literature from the groups.
    4. Pamphlets may be given to individuals during literature displays. The cost for these pamphlets will come from profits on sales.
    5. Sell Literature at cost to outside entities that reside in district 11 (Treatment Centers, Libraries, Schools, etc.) to help carry the message. (*07-1992c)
  • Finance Guidelines:
    1. Maintain bank account for money collected from literature sold and used for literature orders. (*05-1992a) The account balance should be kept at a prudent minimum. Most of the committee’s worth should be in inventory.
    2. Keep a minimum amount of cash on hand. Keep enough cash to make change for small orders.

4.7.4 Allowable Expenses

  1. All necessary expenses to perform responsibilities up to $30 per month. (*06-1989i) Money from literature sales is used for literature orders to maintain inventory. Other committee expenses (photocopies, stamps, travel, etc.) are turned into district treasurer for reimbursement.
  2. District 11 converts the committees’ monthly budget to equivalent quarterly budgets. $30.00 per month =$90.00 per quarter. (*05-2007A)

4.8 PI and CPC Committee Chair

4.8.1 Qualifications

4.8.2 Responsibilities

  1. Prepare an Agenda for each PI/CPC Meeting
  2. Chair each PI/CPC Meeting
  3. Poll Group Representatives for their group conscience. (*04-1992c)
  4. Attend all four PI quarterlies and report to group representatives (*0183a)
  5. Encouraged to attend CPC quarterlies and report to group representatives (*05-1991c)
  6. Keep an accounting of all Literature racks both in place and in storage. (*04-1995b)
  7. Maintain an ad in the Ferndale Record Journal at no cost to the district. (*03-1998a)
  8. Maintain an ad in the meeting column at the Bellingham Herald (*09-1993a)
  9. Take yearly committee inventory. (*09-1990b)
  10. Submit to the Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)
  11. District 11 PI/CPC Committee be allowed to spend up to $200.00 to set up a District website. (*05-2001b)
  12. That District AA events be posted on the District website. (*02-2003a)
  13. Post the Newsletter on the District website. (*07-2003a)
  • It is the current group conscience of District 11 not to do the following:
    1. No booth at the Lynden Health fair (*06-1982c)
    2. No informational packet in the jail to be given out by officers. (*09-1988h)
    3. No ad in the personals column at the Bellingham Herald due to cost. (*09-1993a)

4.8.3 Position Guidelines

  • Refer to “AA Guidelines – Cooperation with the Professional Committee” (MG-11)
  • Refer to “AA Guidelines – Public Information” (MG-7)
  • All District Committee representatives are a valid voice for their Group's conscience in matters affecting the committee and it's function. (*01-2001b)
  • All District 11 Trusted Servants write guidelines for their positions. And these guidelines may be revised before they rotate out of office, but the first set must be approved by the GSRs within 6 months when beginning the position (*03-1989a).
  • Motion made to accept the PI guidelines. Motion passed. (*08-1984c)

4.8.4 Allowable Expenses

  1. All necessary expenses to perform responsibilities up to $80 per month anything above District must approve (*08-2000).
    This includes actual expenses (gas, food, lodging) for travel to PI/CPC quarterlies (*01-1983a, *05-1991c)
  2. District 11 converts the committees’ monthly budget to equivalent quarterly budgets. (*05-2007A) $110per month =$330.00 per quarter. (*01-2010a)

4.9 Phone Service Committee Chair

4.9.1 Qualifications

  • Minimum 2 years of sobriety

4.9.2 Responsibilities

  1. Ensure that the Professional Answering Service (P.A.S.) is handling calls not taken by Hotline Volunteers.
  2. Maintain 12th Step list of AA members to call.
  3. Provide 12th Step list to P.A.S. and Hotline Volunteers.
  4. Report on Hotline activity to Phone Service Committee.
  5. Submit to the District Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)
  6. Manage Hotline Volunteers.
  7. Facilitate Quarterly Hotline Workshop.
  8. Facilitate Monthly Phone Service Committee meeting.
  9. Poll group representatives for their group conscience.

4.9.3 Position Guidelines

  • Refer to “AA Guidelines – AA Answering Services” (MG-12)
  • All District 11 Trusted Servants write guidelines for their positions. And these guidelines may be revised before they rotate out of office, but the first set must be approved by the GSRs within 6 months when beginning the position. (*03-1989a)

4.9.4 Allowable Expenses

  • All necessary expenses to perform responsibilities. (*01-1991)
  • Up to $600.00 per year to carry the AA listing in all three yellow pages (*10-1989j)

4.10 Archives

4.10.1 Qualifications

  • It is desirable that the archivist be familiar with current archival practices.  The archivist should be someone willing to serve a longer term than the normal two-year Trusted Servant rotation, as it recommended by the A.A.  Guidelines archivists not rotate frequently. To that end, the archivist should serve as a Trusted Servant who seldom rotates, but one whose work will be reviewed by the DCM on a periodic basis.

4.10.2 Responsibilities

  1. Maintain District 11 Archives per guidelines.
  2. Maintain an Archives display.
  3. Report on Archives activities in the Newsletter and at monthly District meetings.
  4. Exhibit Archives at Gratitude Banquet and other AA functions when requested.
  5. Submit to the Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)
  6. Actively collect District 11 historical business and financial documents, oral histories, photographs, memorabilia and ephemera pertinent to the history of District 11 and of Alcoholics Anonymous.
  7. Maintain the physical integrity of the collection by adding to it, creating an index, inventory, and/or finding aid, to provide easy ways to search and access the collection.
  8. Ensure the protection of the anonymity of members and the confidentiality of all A. A. records.
  9. See to the preservation needs of materials in the collection.
  10. Send to Western Washington Area 72 Archives copies of all District Minutes, Newsletters, and duplicate copies of other materials representative of District 11 history.
  11. Attend Area 72 Archives Quarterly as often as is feasible.

4.10.3 Position Guidelines

  • Refer to “AA Guidelines – Archives” (MG-17)
  • Guidelines for archives inventory collection: "Historical Items that are pertinent to District 11 AA and items of general AA historical interest.  This includes non-AA items, which are a significant part of AA history.  The Archives is to be a repository for all District 11 historical business and financial records." (*06-1997a)

4.10.4 Allowable Expenses

  1. The District supports the finances of the District Archivist (for materials, filings, copies, travel) up to $150.00 per month. (*06-1989h, *05-1992b) (*08-2006). (03-2007a)
  2. District 11 converts the committee’s monthly budget to equivalent quarterly budgets. $150.00 per month =$450.00 per quarter. (*05-2007A)

4.11 Meeting Schedules (*02-1994a)

4.11.1 Qualifications

4.11.2 Responsibilities

  1. Update and print schedules each calendar quarter. (*02-1996d)
  2. Bring any changes in schedule format to GSRs for approval (*11-1981h, *02-1989a, *04-1991a, *02-1993a)
  3. Charge for schedules (printing cost) to anyone other than groups. (*05-1988f)
  4. Submit to the Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)

4.11.3 Position Guidelines

  • All District 11 Trusted Servants write guidelines for their positions. And these guidelines may be revised before they rotate out of office, but the first set must be approved by the GSRs within 6 months when beginning the position (*03-1989a).

4.11.4 Allowable Expenses

  • All necessary expenses to perform responsibilities.

4.12 Newsletter

4.12.1 Qualifications

4.12.2 Responsibilities

  1. Create and distribute monthly district newsletter.
  2. Listed dances in the Newsletter. (*06-1983h)
  3. List names of groups who participate in PI & CT committee. (*06-1990b)
  4. Submit to the Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)
  5. Put announcement into the newsletter about the Mt. Baker Round-up (*06-1999c).
  6. Post the Newsletter on the District website. (*07-2003a)

4.12.3 Position Guidelines

  • All District 11 Trusted Servants write guidelines for their positions. And these guidelines may be revised before they rotate out of office, but the first set must be approved by the GSRs within 6 months when beginning the position (*03-1989a).

4.12.4 Allowable Expenses

  • All necessary expenses to perform responsibilities up to $600 per year. (*02-1993b)

4.13 Third Legacy (*05-1998a)

4.13.1 Qualifications

4.13.2 Responsibilities

  1. Go around to other groups to share their experience, strength and hope in carrying our Twelfth Step, How to get involved at your Home Group, District and Area AA, and the rewards of service. (*05-1998a)
  2. Facilitate District 11 “Carry the Message” workshops in January, March, May and September at 7:00 p.m. on the 4th Tuesday (*01-2005).
  3. Submit to the Treasurer proposed realistic, estimated yearly needs, broken down by month. (*02-1991d)

4.13.3 Position Guidelines

  • All District 11 Trusted Servants write guidelines for their positions. And these guidelines may be revised before they rotate out of office, but the first set must be approved by the GSRs within 6 months when beginning the position (*03-1989a).

4.13.4 Allowable Expenses

  • All necessary expenses to perform responsibilities.

4.14 Accessibility (*04-2006)

4.14.1 Qualifications

4.14.2 Responsibilities (*04-2008A)

  1. In cooperation with District 11 standing committees, trusted servants and Professional communities, continually assess, address and improve accessibility to the AA message, as well as participation in AA, for all those in District 11 who wish to receive the message or participate.
  2. Chair each monthly meeting.
  3. Poll group representatives for their group conscience.
  4. Attend all four Area 72 Accessibility Quarterlies.
  5. Take yearly Committee Inventory.
  6. Submit to Treasurer proposed realistic estimated yearly needs broken down by Month.

4.14.3 Position Guidelines

  • All District 11 Trusted Servants write guidelines for their positions. And these guidelines may be revised before they rotate out of office, but the first set must be approved by the GSRs within 6 months when beginning the position (*03-1989a).

4.14.4 Allowable Expenses

  • All necessary expenditures for supplies in order to perform responsibilities not to exceed $180.00 per quarter; this includes actual expenses (gas, food, and lodging) for travel to Area Quarterlies.( *04-2008A)